Common Mistakes in Corporate Event Planning

Planning a corporate event is no piece of cake since it related to the goodwill of your organization. If you have been given the responsibility of planning such an event, you need to make sure you pay attention to all details so that you can keep your boss happy. It is no surprise that you might end up making some mistakes in the process, especially if you are new to this however; you need to make them right so that your company can pull the event off elegantly. So here are some of those mistakes and how to overcome them.

  1. Going over budget

Most of the time, your boss and the finance department will stay at your neck if you suggest anything that goes over the allocated budget. So you need to get everything done with the limited resources you have. It truly is a challenge since you cannot compromise with quality. You need to identify the items that take up most of the cost. The venue is usually the largest expense and its price varies seasonally so if you can, hold your event off season. Also, choose a venue that is closer to all participants so that travel costs can be minimized. Do not go for lavish buffets by best food catering Singapore, rather a vast variety of finger foods can be enjoyed by all. Use digital media as much as possible and avoid printing handouts, magazines etc. For decor and entertainment, you can go for new talent. They charge less but will go the extra mile to make your event a success.

  1. Miscommunication

One of the main reasons that things don’t get done is because it wasn’t informed on time. You need to communicate early, often and clearly so that necessary instruction can be followed by your crew members. You need to ensure that everyone understands the guidelines you have given. Make yourself approachable so that anyone could come up to you and clarify anything. Your guests need to be informed too of any changes in the agenda. For example, if a keynote speaker cannot make it due to an emergency, you need to inform them beforehand; if not, your guests will be disappointed when they don’t get what they expected.

  1. Poor recruiting

The event planning industry has a lot of new and experienced freelancers to choose from so choose wisely. Some established ones may have run out of ideas but the new ones may have new and exciting ideas that will be very attractive. However, the established ones have more experience and hence you can expect a quality service from them.

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